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Regatta-Long Positions

Regattas are where the rowers finally get to compete and see the results from all their hard work.  Regattas also require a tremendous number of volunteer hours to support the rowers and coaches so they can focus on the task at hand.  

Having all regatta volunteer positions filled is key to keeping our athletes safe and for them to have an ideal environment to be successful.

The following regatta-long positions can be used to satisfy the regular volunteer hours requirement  OR the select regatta volunteer hours requirement for one athlete!

 

Tent Coordinator: (Prior Regatta Experience Recommended)

Term: Regatta-long
Location: Travel

  • Available on and off throughout the day (not present at tent all day)
  • Assist the Grill Master with morning prep ( if needed) 
  • Provide oversight of volunteers who set up the tent 
  • Oversee and assist with the unloading of Chuck Wagon, if needed (can be delegated) 
  • Set up chafing dishes and serving line
  • Set out snacks and drinks
  • Ensure water coolers are full
  • Check-in tent volunteers and verify they know their assigned tasks.  Give instructions, as needed
  • Ensure that athletes clean up after themselves in the tent area
  • Act as or assign a food runner or water runner (as needed) to the boat trailer

Regatta Parent (prior regatta experience preferred)

Term: Regatta-long
Location: Travel

  • This position requires Safe Sport certification
  • Regatta parent travels with the team to/from the regatta on the bus
  • In charge of communication with families.  You will be sending out messages to families while athletes are traveling.  Examples include the following:
    • The bus is stopping for food
    • The bus arrived at the regatta
    • The bus arrived at the hotel
    • Any out-of-ordinary circumstances
    • When the bus is expected back to Bass Pro Shops for pick up of athletes 
  • Assist coaches with chaperoning and keeping athletes safe while on the bus (including roadside stops, and food breaks)
  • Confirm all athletes get on/off the bus throughout the weekend
  • Communicate with coaches in a timely and discrete manner if you see anything that you feel is out of line or questionable. (Please note any punitive discipline for improper activity is the responsibility of the coaches. If a coach is not present when an activity occurs that you deem inappropriate, do what you feel is necessary to manage the situation, then report it to the coach and let the coach impose the discipline) 
  • You must have a working cell phone at all times with the numbers of the coaches on hand, and insure the coaches have your contact info as well
  • You may be asked to accompany a sick athlete to emergency care in the event that a parent is not available
  • Offered a discounted room at the team hotel

Bus Chaperone

Term: Regatta-long
Location: Travel

  • This position requires Safe Sport certification
  • Bus Chaperone travels with the team to/from the regatta on the bus
  • Always accompanies the athletes on the bus when traveling to/from hotel and venue while at the regatta 
  • Assist coaches with chaperoning and keeping athletes safe while on the bus (including roadside stops, and food breaks)
  • Communicate with coaches in a timely and discrete manner if you see anything that you feel is out of line or questionable. (Please note any punitive discipline for improper activity is the responsibility of the coaches. If a coach is not present when an activity occurs that you deem inappropriate, do what you feel is necessary to manage the situation, then report it to the coach and let the coach impose the discipline) 
  • Offered a discounted room at the team hotel

HOTEL COORDINATOR

Term: Regatta-long
Location: Travel

  • This position requires Safe Sport certification
  • Team hotel - Acts as the point of contact at the hotel during regattas
  • Communicates with the Food Coordinator and/or Menu Planner in advance of the regatta regarding dinner delivery
  • Arrives at the hotel in advance of athletes getting back from the venue
  • Available to meet/instruct the Hotel Dinner Pickup Assistant, Hotel Dinner Servers, Ice Cream Volunteers, Lobby ParentsHall Monitors, and other hotel volunteers
  • May be asked to pick up bottled water or other supplies to take to the team hotel if needed (submit receipts for reimbursement to the Treasurer)