Regattas are where the rowers finally get to compete and see the results of all their hard work.
Regattas also require a tremendous number of volunteer hours to support the rowers and coaches so they can focus on the task at hand.
Having all regatta volunteer positions filled is key to providing our athletes with their best opportunity for success!
NOTE: Some of these positions may require SafeSport certification and/or Background Screening.
TENT SET-UP ASSISTANT(s)
Term: Hourly
Location: Travel
Credit: 2 hours per shift
- Arrives early at the regatta venue
- Assists Tent Coordinator with picking out a location
- Assists with unloading items from the Chuck Wagon
- Assists with setting up the tents for the regatta
- Help put out chafing dishes and prep food, as needed
TENT Clean UP ASSISTANT(s)
Term: Hourly
Location: Travel
Credit: 2 hours per shift
- Assist the Tent Coordinator
- Assist with taking down and cleaning up the tent and surrounding area
- Assist with loading items onto the Chuck Wagon
LOBBY PARENT(s)
Term: Hourly
Location: Travel
Credit: 2 hours per shift
- This position requires Safe Sport certification
- Responsible for chaperoning athletes in the team hotel between the hours of 8 pm-10 pm (2-hour slot)
- Work with the Hotel Coordinator on specific needs
- Communicate with coaches in a timely and discrete manner if you see anything that you feel is out of line or questionable. (Please note any punitive discipline for improper activity is the responsibility of the coaches. If a coach is not present when an activity occurs that you deem inappropriate, do what you feel is necessary to manage the situation, then report it to the coach and let the coach impose the discipline)
HALL MONITOR(s)
Term: Hourly
Location: Travel
Credit: 2 hours per shift
- This position requires Safe Sport certification
- Responsible for monitoring the team hotel hallways between the hours of 10 pm-12 am (bring a chair and a book/computer or something to keep you awake)
- Get their hall assignment from the Hotel Coordinator
- Typically will stay at the team hotel due to the time of night, but that is not mandatory
- Notify coaches if any athletes are misbehaving (leaving their room, being loud, etc.)
Hotel Dinner Pickup Assistant
Term: Hourly
Location: Travel
Credit: 2 hours per shift
- Responsible for picking up the dinner for the team (if the caterer/restaurant does not have a delivery service)
- The Food Coordinator or Menu Planner will provide details about the location, expected time, and if the tip has been included with payment. If delivered, and the tip has not been included, pay the tip and send the receipt to the Treasurer for reimbursement
- Connect with the Hotel Coordinator for details regarding where the athletes will be eating
- A large vehicle or SUV is helpful. Pizza takes up a lot of space with all the boxes
- You need to be able to lift/carry the food/boxes from the restaurant to your car, then from your car into the hotel
- The pickup time is the best estimate. The team may return to the hotel later than expected depending on the regatta
- Responsible for buying and bringing cases of water to the hotel for the athletes to drink. Estimate 2 bottles per athlete ( approx 2-4 cases, depending on the number of athletes)
- Submit a copy of all receipts to the Treasurer for reimbursement
- Also, you may be asked to provide additional assistance by the Hotel Coordinator if we are short any Hotel Dinner Servers
Grill Master Assistant(s)
Term: Hourly
Location: Travel (or local if Erg-A-Thon)
Credit: 2 hours per shift
- Assists at the grill - Gets instructions from the Grill Master
- Assists in food cooking/preparation and clean-up at the grill
TENT SERVER(s)
Term: Hourly
Location: Travel (or local if Erg-A-Thon)
Credit: 2 hours per shift
- Arrive at the tent on time - check in with the Tent Coordinator to get instructions
- Assist with setting out food, prepping food, serving food
- Remind athletes to pick up after themselves
- Remind athletes to eat healthy/protein/carbs and hydrate
ICE CREAM VOLUNTEER
Term: Hourly
Location: Travel
Credit: 2 hours per shift
- This position requires Safe Sport certification
- Communicate with the Food Coordinator regarding the number of athletes attending the event/regatta, any food allergies or special requests, and the location and delivery time (typically at the hotel after dinner and before any coaches' meetings)
- Shop for and purchase the ice cream/popsicles for the team
- This typically occurs right before delivery - bring a cooler with ice!
- If spoons/bowls/napkins are needed, be sure to purchase these as well
- Deliver the ice cream/popsicles/spoons/bowls to the team hotel
- Assist with setup and serving and stay at the hotel and assist with supervision of the athletes
- Help ensure the athletes clean up after themselves
- Submit receipts to the Treasurer for reimbursement
HOTEL DINNER SERVER(s)
Term: Hourly
Location: Travel
Credit: 2 hours per shift
- This position requires Safe Sport certification
- Assist with setting up and serving dinner to the athletes in the team hotel
- Communicate with the Food Coordinator about dinner plans in advance of the regatta (is food being delivered or is it being handled by the Hotel Dinner Pickup Assistant, when is the expected arrival time, etc.)
- Receive food delivery, if applicable
- Set up and serve dinner to athletes
- Provide supervision of athletes during dinner service
- Ensure that the athletes clean up after themselves
- Verify the area is clean before leaving
